Case Studies

Raymer Business Service's finance team saved 40 hours per week on AP data entry tasks and manual processes by implementing AP intelligence

INTEGRATION BETWEEN FACTURA.AI AND RESTAURANT365 AUTOMATES ACCOUNTS PAYABLE FOR OVER 200 LOCATIONS

About

Raymer Business Services is an outsourced provider of back-office functions such as payroll, HR, and bookkeeping, that supports over 200 Carl’s Jr. locations across California.

Challenges

Manual Data Entry Bottlenecks: Previously, intensive manual inputs became unsustainable with over 200 Carl’s Jr. locations

Resource Drain: A full-time team member was dedicated solely to AP data entry across multiple entities

Complex Corporate Invoicing: Processing invoices like weekly royalty and advertising fees lacked an efficient system

Non-Standard Fiscal Calendar: Managing Carl’s Jr.’s 13-period fiscal year posed challenges with legacy tools

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We’re saving 40 hours a week and getting better accuracy with Factura.ai.

We couldn’t imagine going back to a more manual accounts payable process with over 200 locations.”

Kristal Helfrich
Managing Director

Case Studies

Raymer Business Service's finance team saved 40 hours per week on AP data entry tasks and manual processes by implementing AP intelligence

About

Challenges

Manual Data Entry Bottlenecks: Previously, intensive manual inputs became unsustainable with over 200 Carl’s Jr. locations

Resource Drain: A full-time team member was dedicated solely to AP data entry across multiple entities

Complex Corporate Invoicing: Processing invoices like weekly royalty and advertising fees lacked an efficient system

Non-Standard Fiscal Calendar: Managing Carl’s Jr.’s 13-period fiscal year posed challenges with legacy tools

What Factura.ai Delivered

Implemented AP Intelligence to simplify line-by-line invoice data capture, coding, and approvals for more accurate and streamlined AP process

Restaurant365 Integration was seamless to ensure consistent, real-time financial data flow

Fiscal Period Flexibility configured Factura.ai to align with Carl’s Jr.’s 13-period fiscal calendar

Efficient Invoice Breakdown enabled invoice splitting by vendor according to operational needs across multiple franchisees

Strong Customer Support from the Factura.ai team is always available and willing to find solutions to unique problems

Factura.ai's Results

Improved Accuracy: Transition from error-prone manual entry to consistent, automated inputs

Time Savings: Estimated 40 hours/week saved on AP data entry tasks and manual processes for the finance team

Scalability and Growth Readiness: System now supports the demands of managing over 200 locations across multiple ownership groups