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Ford Restaurant Group >>>saves $70K+ a year with Factura.ai.
How a 65-unit franchisee saved $70,000+ a year, freed their AP team from manual entry, and built a platform ready to scale, all while integrating Factura.ai, Sage Intacct & PAR OPS™.
$70K+
saved annually
10+ hrs
reclaimed every week
65
locations supported
Industry
Multi-concept restaurants
Scale
65 locations · Texas
Integration
PAR OPS™ + Sage Intacct + Factura.ai
The Story
Ford Restaurant Group provides accounting, IT &payroll support to multiple brands that include Rudy’s “Country Store” and Bar-B-Q, Tony C’s Pizza, Tony C’s Beer Garden, The League Kitchen & Tavern, Mighty Fine Burgers, Fries & Shakes & Ozona Grill and Bar. As the group grew, every new opening meant more invoices, more vendors, and more pressure on a lean AP team that was already keying every line by hand.
They didn't want another bolt-on tool. They wanted an AP layer that quietly absorbed the work and fed clean data straight into their general ledger system & back-of-house inventory, leading to greater operational efficiencies.
The Challenges
01
Fragmented Systems
Existing tools like PAR OPS™ (Formerly PAR Data Central) & Sage Intacct lacked the integration needed for seamless data flow to process invoices faster and with accuracy
02
Complex Invoices
Need for line item intelligence to capture inventory details, handwritten invoices, unstructured invoice formats, and assigning those to the proper location across three brands
03
Paper-based Processes
Physical invoice handling and off-site storage created cost and access inefficiencies
Before vs. after
What changed for the AP team
Manual invoice keying for every vendor, every location
AP staff stretched thin as the group grew
Bottleneck caused by physical paper handling of invoices and storage.
No real-time visibility into spend across brands & locations
Invoices captured and coded automatically by Factura.ai
Centralized & digitized invoice documentation
Approvals routed by location, GL, and vendor tailored to their workflows
Clean, structured data flowing straight into Sage Intacct & PAR OPS™
The results
Three outcomes that compounded
01
$70,000+ saved every year
$70,000 in savings annually in FedEx shipping costs and $6,000 saved annually in off-site document storage fees from sending invoices and checks between 65 different stores
02
Enhanced Data Visibility with Sage & PAR OPS ™
There’s better operational efficiency because invoice data is now clean, consistent, and readily accessible across locations
03
Employee Productivity
Freed up staff time by automating invoice processes to focus on more strategic work
"Factura didn’t just sell us software—they built around our needs. We’re saving tens of thousands a year and finally have clean, consistent data across all our brands."
Lanae Banks
Controller
Keep reading
See how other multi-unit operators run AP with Factura.ai.
Close AP in hours,
not weeks.
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