Factura.ai was designed with Multi-Unit AP In mind
Capture, Code & Send
Automatically captures & codes invoice information and sends for approval
The approval workflow is configured to your company’s policies either by vendor, location, department, dollar amount, or legal entity
Accounting or ERP
Send invoice information into the accounting or ERP system to be paid
Obtain full control and visibility over your AP process with an audit trail that captures every step
A lifetime of document management to easily search and retrieve any invoice by any criteria
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The Benefits of AP Automation
Designed for Multi-Location Businesses
Blazing Fast Capture & Coding
Let our software capture, extract your line item invoice data and code in under 30 seconds
Streamlined Approval Process
Approval workflow configured to your business needs with easy communication access between AP and the approvers
Work Remotely, Anywhere
Cloud based to remotely manage the entire invoice process
Gain full transparancy and visibility over the entire AP process
Remote Team Collaboration
Cloud based platform for your finance department and managers to access and communicate from anywhere & on any device.
Hands Free Integration
Works with your existing accounting systems, and can easily adapt to future changes. The Factura.ai team will take care of the integration.
Save Trees and Go Paperless
No need to print out documents, all invoices are stored on our platform
We work well with any business that operates multi-unit locations including restaurants, hotels, c-stores, cannabis, grocery and retail.
Five Star Reviews
Simple platform, easy to onboard to our multi-unit locations, everything we need is in one place — image, approval, audit trail, archives
Mod Pizza Franchisee
Seamless workflow for our multi user / multi location invoice approval process. Significantly reduces manual entry and the need to print out paper copies of invoices. Factura team is very helpful when it comes to setup and addressing any configuration issues.
Tim Hortons Franchisee
User friendly and able to navigate through all the invoices and downloads in a most efficient manner.Greatest AP System ever invented
Learn how the QSR Group Inc. navigates their AP process for 54 locations using Factura.ai
AP Automation FAQs
Why is the Factura.ai platform best suited for multi-unit business looking for AP Automation?
Factura.ai can work with any size company and we have customers that are not multi-unit businesses. However, Factura.ai excels for multi-unit businesses and was designed and developed from the beginning with multi-location businesses in mind. 1) We receive all invoices in one email address for all your store locations vs. an individual email address per store location. 2) Our workflow approval process was specifically designed to handle multiple locations with multiple approvers. 3) We have a fully automated workflow approval process vs. semi-automated. 4) If you have multiple holding companies you will be able to manage the entire AP process from one view/account vs. having to switch accounts between the holding companies. 5) Our turnaround time to process an invoice is 30 seconds vs. 24 hours.
How does AP automation fix the invoice approval process?
AP Automation from Factura.ai streamlines the accounts payable invoice approval process by identifying the correct approvers, sending notifications, and automating reminders. In addition, AP Automation enables businesses to keep all invoices in one place so everyone has what they need to take action.
How does AP Automation improve document management?
Factura.ai securely stores all invoice documents electronically within the system forever. Easily search for any invoice by multiple criteria to extract the invoice copies within seconds.
Can AP Automation prevent duplicate accounting entries, and approvals?
Factura.ai has a built-in warning system that will notify you of a duplicate invoice. We catch duplicate invoices by looking at information on an invoice to identify a duplicate including the vendor and invoice number. Factura.ai makes it easy to compare the duplicate invoice to the original to ensure that it truly is a duplicate. This prevents duplicate payments to vendors, data entry into your accounting system and even making the approvers work for nothing.
How does AP automation use machine learning component?
Factura.ai uses a mix of various artificial intelligence algorithms to ensure the best data extraction performance and parsing of the invoice to direct it to the proper approver within the workflow.
Does AP Automation work with my accounting system?
Factura.ai AP Automation offers API integrations to connect directly with a company’s accounting, financial, or ERP system. The Factur.ai API integration ensures up-to-date and constant data flow between systems. Factura.ai also offers a file integration for systems without an API integration.
Where can you access AP automation software?
The Factura.ai AP Automation platform is cloud-based and can be accessed from anywhere in the world as long there is an internet connection