Factura.ai was Designed with Multi-Entity and Multi-Location Business AP In mind
Capture, Code & Send
Automatically captures & codes invoice information and sends for approval
Customized Approvals
The approval workflow is configured to your company’s policies either by vendor, location, department, dollar amount, or legal entity
Accounting or ERP
Send invoice information into the accounting or ERP system to be paid
Audit Controls
Obtain full control and visibility over your AP process with an audit trail that captures every step
Archive Search
A lifetime of document management to easily search and retrieve any invoice by any criteria
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The Benefits of AP Automation
Designed for Multi-Entity
and Multi-Location Businesses
Designed for the complexities of multi-entity and multi-location businesses
When you have a system that was designed from the ground up with multi-unit businesses in mind you get simple software not something stitched together as an afterthought that makes our competitors less automated
One unique email address to ingest all invoices
Automated approval workflow directly to the location
Easily split invoices amongst multiple locations
Smartly post invoice info to the right entity
Remove the workflow roadblocks and achieve “Approval Bliss”
Remove the stress of tracking down approvals, not paying vendors on time and working overtime to close your books. Factura.ai easily configures the approval process based on your company’s unique policies and expedites approvals to days, not weeks.
Centralized invoice inbox for approvers
Built in notes & communication between AP and approvers
Full transparency over the status of each invoice
Escalation reports to ensure approvals get expedited
Not Your Grandma’s OCR
Factura.ai uses the most advanced AI optical character recognition (OCR) that continuously learns and improves over time.
Our technology is blazing fast and extracts invoice information and codes in under 30 seconds. Afterall, automation is supposed to speed up processes not slow you down.
Handles line item invoices
Intelligently remembers GL codes based on the description
Built for a high volume of invoices to process multiple invoices simultaneously
Works for both PDF and scanned images
90% Cost Reduction
Companies spend an average of $12.90 / invoice (as per IOFM). Factura.ai reduces the time spent on handling invoices and all the other ancillary fees including duplicate invoices and late fees to vendors
Do more with less
Makes your employees 12x more productive
Paperless; no storage of courier fees
A Digital Document Management System
As you move to a digital AP process, Factura.ai acts as a document management system that stores for all your invoices as digital copies. We store these invoices forever which it makes it perfect for an audit that may arise at any time. Plus, we capture every step of the invoices journey in our audit trail
Search and retrieve invoices by any criteria
Lifetime of storage
Access anywhere
Audit trail to see every step of the invoice process
Duplicate Catch
Fraud prevention features such as smart duplicate detection to ensure you don’t pay your vendors twice nor enter erroneous information into your accounting or ERP system
Smart Duplicate Detection
Intelligent Warnings When Information Anomalies Arise
Audit trail the captures every step along the AP path
Key Capabilities
Blazing Fast Capture & Coding
Let our software capture, extract your line item invoice data and code in under 30 seconds
Streamlined Approval Process
Approval workflow configured to your business needs with easy communication access between AP and the approvers
Work Remotely, Anywhere
Cloud based to remotely manage the entire invoice process
Enhanced Oversight
Gain full transparancy and visibility over the entire AP process
Remote Team Collaboration
Cloud based platform for your finance department and managers to access and communicate from anywhere & on any device.
Hands Free Integration
Works with your existing accounting systems, and can easily adapt to future changes. The Factura.ai team will take care of the integration.
Save Trees and Go Paperless
No need to print out documents, all invoices are stored on our platform
Industry Agnostic
We work well with any business that operates multi-unit locations including restaurants, hotels, c-stores, cannabis, grocery and retail.